Position description:

Logistics and Contract Coordinator is a specialized coordination role that involves providing administrative support to project management, organizing and providing efficient transportation and packing solutions as well as including responsibility for efficient fulfillment of customs procedures and tracking Supply Chain dept.’s KPIs.

Key Result Areas:

• Liaising with and supporting the Project Managers to ensure the projects are executed safely and properly
• Registering and maintaining organized systems of physical and digital records for projects and contracts, using existing IT tools (Lotus Notes/OneNote/MDM/SAP/MariProject), keeping the records up to date
• Registering and maintaining customers’ orders in SAP
• Confirming the customers’ orders and issuing acknowledgments in a timely manner
• Requesting bank guarantees according to guidelines from Project Managers
• Invoicing sales orders including spare parts sales, projects deliveries, subsidies and technical assistance
• Coordinating clearing and forwarding of all imports & exports for the company including country of origin declaration
• Ensuring the safe and timely pick-up and delivery of shipments
• Liaising and negotiating with forwarders and packing solution suppliers
• Addressing and resolving shipment and inventory issues
• Analyzing and optimizing logistical procedures
• Checking and verifying Freight Forwarder's invoices for packing and both imports & exports and forwarding these to Finance for payment
• Reporting monthly Invoice plan, KPIs and monitoring points

Requirements:

• You have an excellent understanding of supply chain procedures.
• You can read, analyze and interpret legal documents, financial reports and technical documents.
• You are organized, rigorous, and know how to work under pressure.
• You are approachable and supportive.
• You can work autonomously.
• You have a fluent command of English.

Experience:

• You have experience in contract administration and logistics.
• You have 3 years of experience in a similar position.

Knowledge:

• SAP B1 and Microsoft Office.
• Prevailing customs rules and regulations.
• Logistics and freight industry.
• Packaging products for shipping/delivery.

Skills and Behavior:

• Must have excellent analytical thinking skills and problem-solving abilities.
• Strong communication and interpersonal skills.
• High energy, results-oriented, pro-active.
• Hands-on, pragmatic, can-do attitude.
• Highly analytic thinking.

We offer:

• Attractive compensation
• Private medical health care
• Lunch card
• Holiday allowance
• Home office possibilities
• Internal referral program
• International work environment
• Creative atmosphere and great people.