*please note that this is a temporary role, running for approximately 1-2 years*

We are looking for a Project Management Office Specialist to join us at our offices in Krakow. In this role, the successful candidate will be responsible for performing a variety of Back Office operations relating to our IT Department, ranging from Project Management, to Finance work, to Procurement. You will interact with a diverse range of stakeholders located across different countries, so solid knowledge of English is crucial (B2+/C1).

Prior experience in similar area of work is ideal, but we are also open to people at the start of their career – perhaps with 1 or 2 years of experience in Procurement or Finance within a SSC - who are looking to build experience in this field of work, and strongly motivated to learn. Come join us!

Responsibilities:

1. Finance

• Maintaining and preparing the IT budget, forecasting and tracking it against actual spending
• Ensuring budget guidelines are followed
• Documenting standard processes and process flows

2. Project management

• Maintaining the IT project portfolio
• Maintaining the IT cost registers
• Maintaining processes related to IT projects demand

3. Procurement

• Supporting the IT Purchasing Process globally across Vesuvius’ sites, including on-time approvals of purchase requests, purchase requisitions and invoices, in due coordination with suppliers and stakeholders
• Maintaining documentation of purchases according to Group policies
• Maintaining the e-signature process for IT contracts
• Resolving issues related to IT Purchase Requests, IT Purchase Orders and Invoices, in due coordination with Accounting and IT Team
• Assisting with sourcing, RFx, negotiations, and contracting activities

Requirements:

• Bachelor’s degree in Business, Finance, Accounting or equivalent combination of experience,
• 1-2 years of experience in corporate environment, preferably within a SSC,
• Proficiency in MS Office including intermediate knowledge of MS Excel data manipulation (e.g. pivot tables),
• Knowledge of Finance processes – nice to have,
• Knowledge of Procurement processes – nice to have,
• Project management experience – nice to have,
• Very good English (B2/C1),
• Demonstrated self-starter with proactive attitude and willingness to learn,
• Excellent communication, teamwork, and collaboration skills,
• Good problem-solving skills,
• Demonstrated ability to adapt to changing circumstances and priorities,
• Ability to prioritize multiple tasks effectively and within agreed deadlines.

What we offer:

• Attractive compensation
• Private medical health care
• Lunch card
• Holiday allowance
• Home office possibilities
• Internal referral program
• International work environment
• Creative atmosphere and great people.

At Vesuvius, we think beyond today to create the innovative solutions that will shape the future of molten metal flow engineering and technology. Our products and services enable our customers to be safer, more efficient, and more sustainable. When you join Vesuvius, you join a diverse, entrepreneurial, decentralised business. You will be empowered to take decisive action working with like-minded people.

Are you ready to make your mark?